Wedding Hire Checklist
WEDDING RECEPTION HIRE CHECKLIST
The Swan Event Hire team has put together a marquee reception Hire checklist. When planning and styling your own wedding, organisation is the key. That’s why our team put together a checklist for our busy brides.
Whether it’s a marquee wedding, cocktail or a formal sit-down affair every bride or event planner needs a checklist of what to hire for the day.
Sit Down Reception
Tables and chairs are your most important item to hire. These items will set the style of your reception. What configuration do you want? Long banquet tables seating 8-10, Large round tables seating 8-10 or 10-12 people?
Our Swan Event staff are experienced at helping to advise you with table configurations and your marquee size. You just need to know your approximate numbers.
Rectangle Table 176 Guests
Round Table 144 Guest
Marquee Size
Once we have your guest numbers and measurements of available marquee space we can advise you on marquee size.
| Tables | Seating | Catering | Crockery | Cutlery | Glassware | Lighting | General |
| Round 8-10 People 10-12 | Wedding Chairs | Tables | Entrée Plate | Entrée Knife/fork/spoon | Champagne | Decorative | Dance Floor |
| Banquet Rectangle 6-8 People 8-10 | Wedding Chairs with covers | Urns | Soup Bowl | Dinner Knife/fork | White Wine | Festoon | Red/black carpets |
| Square | Ceremony chairs | BBQs | Pasta Bowl | Teaspoons | Red Wine | Fairy Lights | Chrome poles |
| Buffet Tables | Bench Seats | BBQ Equipment | Dinner Plate | Dessert spoons | Martini | Mirror Disco balls | Ash Trays |
| Bar | Bar Stools <br> | Bain Marie’s | Side Plate | Serving Spoons | Hi Ball/ multi use | Flood Lights | vases |
| Cocktail Table – With Without Covers | Lounging | Ice Buckets | Dessert Bowl/plate | Salad Servers | Small Water | Illuminated emergency signs | Cake Stand |
| Signing Table | Kids Plastic chairs | Bins | Teacups | Cake Knife | Whiskey Tumble | Umbrellas | |
| Coffee tables | Ottomans | Gas Bottles | Coffee Cups | Cake Forks | Beer Glasses | Cushions | |
| Table linen | Espresso Cups | Cheese Knife | Cocktail | Candle Holders | |||
| Napkins | Teapot | Bread knife | Port | Baskets Storage | |||
| Dessert Stations | Coffee urn | Cake servers | Cocktail | Lecterns | |||
| Wishing Well/Gift Table | Sugar bowl | Kitchen Knife | Liqueur | ||||
| Milk Jug | Wedding knife/set | Shot glasses | |||||
| Salt and Pepper | Espresso | ||||||
| Platters | Punch Bowl | ||||||
| Drinks dispenser | |||||||
| Carafes water jugs | |||||||
| Salad bowls | |||||||
| Nut bowls | |||||||
| Glass butter bowls |
